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Secretary/Receptionist

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Organization Name: 
The Salvation Army Pittsburgh Northside

 

Job Summary: 
 
The Secretary/Receptionist is responsible for running the front office of the corps. This includes receiving and directing phone calls, visitors, and deliveries. This person also is responsible for incoming/outgoing mail as well as correspondence from the Corps Officers.

 

Essential Duties and Responsibilities:
 
  • Answer telephone, screen calls, take messages and channel them to the appropriate personnel.
  • Politely receive visitors and direct them to the appropriate areas.
  • Perform a variety of typing/clerical duties/computer duties as required by the Corps Officer; i.e. correspondence, reports, etc.
  • Record, total and report monthly statistics in a timely manner.
  • oversee employee time sheet.
  • Help to see that the building is secure and machines are turned off at the end of the working day.
  • Ensure there are sufficient supplies of all office materials, and order food supplies, janitorial supplies and miscellaneous supplies, after checking with Corps Officer.
  • Properly maintain the Corps filing system.
  • Perform any other reasonable duties which might be requested periodically but may not be outlined above.
  • Maintain sufficient mailing supplies for all offices; i.e. letterhead, envelopes, stamps, etc.
  • Responsible for the maintenance of all office equipment and machinery, including the calling of repairmen when necessary.
  • Assist at Advisory Board/prepare Advisory reports.
  • Ensure confidentiality of records and information is protected.
  • Maintain and promote good public relations on behalf of The Salvation Army.
  • All duties performed and services that are provided will be done in a totally confidential manner.
Additional Responsibilities:
 
  • Assist with hiring and performance evaluation paperwork.
 
Knowledge, Skills and Abilities:
 
  • Computer skills – Word/Excel
  • Ability to multi task
  • Good communication skills
 
Education and Experience:
 
  • High School Diploma
Location:
The Salvation Army
100 W. North Ave.
Pittsburgh, PA, 15212
United States
Application Deadline: 
06/04/2009
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